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Law & Legislation

Even though GDPR has become an important part of our job, we don’t want to spend too much time on it. We want to focus on finding candidates that fit our vacancies. Carerix can help simplify processes.

AVG/GDPR and Carerix

Carerix is the source of your personal data. That’s why we want to help you make your system as compliant as possible. It’s important to know that you can never automatize your process around data protection completely. There will always be an element you are responsible for, like checking and cleaning up your data If there is no permission to save it.

Carerix offers an extensive set of supportive functions to comply with GDPR-legislation.

Wat is the GDPR?

The GDPR is a European privacy regulation and stands for General Data Protection Regulation. The GDPR forces entrepreneurs to be careful with personal data, whether it’s data of clients, staff, or others. This way, you will need a good reason to process personal data. And you can’t collect and use data anymore unless it’s necessary. These rules are applicable for the entire EU/EER.

Examples of personal data:

  • Names and addresses
  • Phone numbers and postcodes
  • Sensitive data, like someone’s race, sexual preference, religion, or health. 
  • Special or criminal details unless an exception is made by law.

Automize GDPR process with triggers in Carerix

Want to automatically send a reminder to a colleague or directly to a candidate? Automatically adjust the legal basis through an action like: ‘start placement’ or ‘edit the candidate’s status’. With triggers you can regulate your process. Triggers make the whole process around the request for permission and the extension of it a lot easier. Triggers can also be used to simplify the reviewing aspect of your GDPR process.

Examples of triggers

In case of event:

  • GDPR: Legal basis date has been expired since…
  • GDPR Legal basis date expires in…
  • GDPR: Legal basis candidate has been changed to…

Actions:

  • GDPR: Adjust the status of legal basis to…
  • GDPR: Send out an email with the request of expanding the legal basis
  • GDPR: Date legal basis has been set to the current date (today)

Terms

Different organizations, different processes, and different conditions are applicable. To adjust your GDPR process(es) in Carerix to be more in sync, it’s possible to change the conditions in Carerix. Carerix has a set of standard terms and variables of “bases” to monitor who has and who hasn’t given permission to save their data. You can decide the terms for the expiration of the legal basis.

Personal data without legal ground, what now?

When your candidates or contacts in your database haven’t given permission, it’s important to delete them from your system. When you delete candidates and contacts, all activities around this person disappear too. In your Carerix system it’s possible to save these details but delete all other data traceable to this person. In Carerix this is called: Anonymizing.

Monitoring

By automizing the approval flow, you can simplify the monitoring. Build in a trigger that warns you or your colleagues to act. Working with filters, view these each week to keep your data clean, after which you automatically archive your candidates and contacts by anonymizing them.

Related Partners & Integrations

Software for Corporate Recruitment

With the Corporate Recruitment Suite, you’ll bring in full assistance for you and your team, completely adaptable to your work process.

Request a demo

Corporate Suite

Easily communicate between candidates, hiring managers and suppliers through email, WhatsApp and portals, and everything is completely integrated in your Carerix. You can integrate your HR-system for onboarding, and with our dashboards and reports you have an overview of your Time to Hire, to improve processes.

 

Corporate Recruitment Suite

  • User-friendly interface
  • Adaptable recruitment process
  • Careers site integration
  • Email and agenda integration with Microsoft and Google
  • GDPR proof
  • Advanced search functionality
  • LinkedIn integration
  • WhatsApp integration

 

  • Hiring Managers and Suppliers portal
  • Build and maintain talent pools
  • Campus Recruitment suppor
  • Dashboards and reports
  • Target audience analysis
  • HR software integration
  • Marketing Automation integration

Flexible and Adaptable

No recruitment process is the same, and you can even differentiate yourself with yours. With our user-friendly interface and adjustable workflows, the system adapts itself to you. You can start off with our best practice workflows immediately, but if you want things just a bit different, then you can easily adapt them to your own wishes. With Carerix you are bringing in broad experience for both SMEs and larger organizations.

 

 

Search and Source

As a corporate recruiter, you seduce candidates to apply to your vacancy, and you want to take anything you can from the database you built. The candidates in your database are of great value, you want to take anything you can from it and not miss any opportunities.
Besides, you’re actively sourcing candidates through LinkedIn, for example, which you easily draw into your Carerix. With the advanced search technology in Carerix, you will always find the most fitting candidate, whether that’s based on keywords in a resume, specific skills, or education. With Assistant Matching, potential matches are offered to you on a silver platter.

Communication

All communication through WhatsApp, email and text with candidates and contacts is automatically saved to the right file in Carerix, no matter the communication channel. This way, you will have a complete overview ot the moments of contact between you or your
colleagues and the candidate, and you are always up to speed on the contents of the last moment of contact.

Hiring Managers

Communication on introducing candidates isn’t always as structured as you’d wish. Candidates are introduced by the recruiter through mail, the hiring manager looks at them a
week later, because he’s busy. The result is that the candidate might not be interested anymore at this point, the hiring manager ‘saves’ CVs in his mailbox and information for
reports are missing. With the Hiring Manager portal, you make sure the entire recruitment process within your organization takes place within a single system. From integration of an approval flow that starts with the inquiry of a vacancy at the company, to the onboarding of a new employee.

Dashboards and reports

With Carerix you have access to clear dashboards and reports which you can use to make analyses. Think about insights on the Time to Hire, or which channels yield the best candidates for you. We also offer the possibility to add multiple data sources to your BI Tool.

Suppliers

As a corporate recruiter, you will receive candidates through different channels. Your career website, sourcing, colleagues and often through recruitment agencies. The latter will usually send you multiple candidates at once, and while you are chasing your hiring manager, they are chasing you for feedback. With the supplier’s portal you can structurally send out vacancies to agencies of your choice, and you will receive candidates in the same way, directly into Carerix. You can invite candidates or reject them, and the agency
you collaborate with also gains insight in the process.

GDPR

Beside a privacy statement on your website, stating how you will handle your candidate’s data, you will have to comply to this in your database where you save this data. With Carerix you are GDPR-proof, while maintaining enough flexibility to influence what happens to candidates. This way, you can easily (automatically) ask permission for the prolongation through email or WhatsApp, and you have an overview of whose consent is going to expire if you don’t take action. This way, you can even give it a try personally, to retain candidates before
they’re anonymized.

 

 

Campus Recruitment and Talentpools

Are you also recruiting trainees and starters for hard-to-fill vacancies? Then Campus Recruitment and building talent pools can be of help to you. Carerix offers different possibilities for building landing pages, managing talent pools, and synchronizing candidates
with a marketing automation tool.

Onboarding and HR Software

Use the possibilities for Onboarding like digital signatures and insight into documents through our portals or couple your HR Software.

Through the implementation of Carerix combined with the corresponding career pages, we are able to structure our recruitment and selection process across the entire group. Good candidates are no longer lost, the processes within the different companies have been simplified, and the system is GDPR compliant. With the highly professional guidance of one of the business consultants and the flexibility of the system, the implementation was quickly and efficiently completed within the set deadlines, despite working from a remote work situation.

This flexibility, combined with the automation capabilities, has enabled us to reduce our onboarding process by over 70%.

Carerix is a proven technology within Randstad as it already being used in 12 other Randstad Operating Countries. We can thus benefit from best practices.

The main reasons for selecting Carerix include access to future-proof technologies for search & match, best integration possibilities and a great user experience. Carerix is a useful environment for our Consultants because they can see all relevant information on a single screen. Also, we can better generate appropriate management information for our decision-makers.

At VNOM, efficiency and quality are extremely important to us. That is why we are continuously improving and accelerating our processes. Clear work processes are extremely important for this. By using Carerix, we have made our processes transparent and we can continue to act efficiently and guarantee quality.

Within VNOM we all use Carerix. We have set up Carerix in such a way that our consultants can see which tasks and responsibilities belong to them at a glance. In addition, candidates are easy to find and the system is clearly laid out. The tools that Carerix offers have now become a characteristic part of our work processes within VNOM.

Adecco Group Belgium have been using Carerix as a primary tool for several years now. This includes Adecco brands such as XPE, Modis, Spring, Badenoch & Clark, Euro Engineering and 3W. Because of our challenging business stucture, we need a flexible and tailor-made tool which we found in Carerix.

Through the years the tool grew with our business, resulting in us being able to build on a solid structure based on our needs. Thanks to the available reports we can monitor all our activities precisely and adjust whenever needed. Carerix is a user-friendly tool, clear and easy to connect with external tools. This results in endless possibilities!

A selection of our Customers

Related customer stories

Experience our solution

Request a demo and see how Carerix can work for you. Based on your workflow and our wide experiences we will give you a demo in person or online.

Software for Temporary Workforce

With Carerix for Temporary Workforce you’ll bring in the full assistance for you and your team, completely adaptable to your work process.

Request a demo

Temporary Workforce

As a mediator between candidate and client, your job is versatile and dynamic. Whether you work with temporary workers for a shorter period of time, or a longer period with the prospect of a permanent job, Carerix can support and simplify your daily tasks.

Carerix for Temp Recruitment:

  • User-friendly interface
  • Adaptable workflow
  • Advanced search functionalities
  • Keep track of ongoing procedures
  • Automatically merging of activities like e-mail to the right file

 

 

 

  • LinkedIn integration
  • WhatsApp integration
  • Build and maintain talent pools
  • Marketing Automation integration
  • Start working from a vacancy, client, and candidate

 

  • Dashboards & reports
  • GDPR proof
  • Integration with back-office/payroll software
  • Publish vacancies online fast with website and job posting integration

Flexible and Adaptable

No recruitment process is the same, and you can even differentiate yourself with yours. With our user-friendly interface and adjustable workflows, the system adapts itself to you.
You can start off with our best practice workflows immediately, but if you want things just a bit different, then you can easily adapt them to your own wishes. With Carerix you are bringing in broad experience for both SMEs and larger organizations.

 

 

Search, Source and Talent Pools

Your clients request speed, and often work with multiple agencies at once. The fastest route to success is to utilize your own database. With the advanced search technology in Carerix, you will always find the most fitting candidate, whether that’s based on keywords in a
resume, specific skills, or education. With Assistant Matching, potential matches are offered to you on a silver platter. Besides, you can make optimal use of your database by actively building and managing Talent pools. Have a good candidate available? Then you want them to look no further, because you have all the options they need. Utilize all search functionalities to look for a suitable employer in your database or import vacancies through the integration with Jobdigger.

Communication

In the temporary workforce industry, there’s a relatively high turnover in employees. You wouldn’t want the important information to disappear when a colleague leaves. All communication through WhatsApp, Email and text with candidates and contacts are
automatically merged to the right file in Carerix, no matter the communication channel. This way, you have a complete overview over the moments of contact between you or your colleagues and the candidate, and you’re always informed on the contents.

Personal Assistant

As a consultant, you have to deal with all kinds of dynamics, and lots of effort and speed is expected of you. To keep up with everything, Carerix can assist you with supportive functionalities for your daily tasks. We bring you relevant information at the right moment, help you automize reoccurring tasks and offer you an overview of the schedule of your activities and current procedures, and give you a signal when action is desired or required based on agreed upon SLAs.

 

 

Dashboards and reports

With Carerix you have access to clear dashboards and reports you can use to make analyses. Think about insights on the Time to Hire, or which channels yield the best candidates for you. We also offer the possibility to add multiple data sources to your BI Tool.

All-In-One or Number-One-In-All

Whether we book a vacation, or start looking for a new TV, we are used to doing extensive research to make the best decision. At Carerix we are embracing the best-of-breed strategy, so that you can use the Carerix platform with access to all the interesting tools on the market. Whether it’s about a Marketing Automation software, multi posting, BI-tooling or a payroll software, you make the decision, and we will make sure to provide you with an integration that will benefit you.

GDPR

Beside just stating how you will handle your candidate’s data in a privacy statement on your website, you will have to comply to this in your database where you save the data.
With Carerix you are GDPR-proof, while maintaining enough flexibility to influence what happens to candidates. This way, you can easily (automatically) ask permission for the prolongation through email or WhatsApp, and you have an overview of whose consent is going to expire if you don’t take action. This way, you can even give it a try personally, to retain candidates before they’re anonymized in your database.

 

 

Carerix is a proven technology within Randstad as it already being used in 12 other Randstad Operating Countries. We can thus benefit from best practices.

The main reasons for selecting Carerix include access to future-proof technologies for search & match, best integration possibilities and a great user experience. Carerix is a useful environment for our Consultants because they can see all relevant information on a single screen. Also, we can better generate appropriate management information for our decision-makers.

Adecco Group Belgium have been using Carerix as a primary tool for several years now. This includes Adecco brands such as XPE, Modis, Spring, Badenoch & Clark, Euro Engineering and 3W. Because of our challenging business stucture, we need a flexible and tailor-made tool which we found in Carerix.

Through the years the tool grew with our business, resulting in us being able to build on a solid structure based on our needs. Thanks to the available reports we can monitor all our activities precisely and adjust whenever needed. Carerix is a user-friendly tool, clear and easy to connect with external tools. This results in endless possibilities!

At VNOM, efficiency and quality are extremely important to us. That is why we are continuously improving and accelerating our processes. Clear work processes are extremely important for this. By using Carerix, we have made our processes transparent and we can continue to act efficiently and guarantee quality.

Within VNOM we all use Carerix. We have set up Carerix in such a way that our consultants can see which tasks and responsibilities belong to them at a glance. In addition, candidates are easy to find and the system is clearly laid out. The tools that Carerix offers have now become a characteristic part of our work processes within VNOM.

Our CV parsing, semantic search software and lead generation tool have been integrated into Carerix. This means users can quickly identify leads, easily find candidates and save time in their data entry activities.

Related customer stories

Related (Partner) integrations

See our solution work for you?

Request a demo and see how Carerix can work for you. Based on your workflow and our wide experiences we will give you a demo in person or online. We will also take you through the technological developments for recruitment.

Recruitment Automation

Repetitive activities for you as a recruiter, or moments of contact where less “personal touch” suffices, can and should be automated as much as possible. Automation is a broad concept and is applicable to each part of your daily job. You decide what you automate with Carerix Recruitment Automations.

Appointment scheduler

Scheduling an appointment takes time and energy. With the Appointment scheduler this becomes an easy and automated automized process.

You give your calendar options of where and when appointments can be scheduled, which are proposed to the other participants. This way, your candidate can choose a suitable moment for their appointment. Do you need multiple participants for an appointment? To plan a job interview for example? No problem, you can easily add them to the flow.

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Marketing

Marketing automation software helps you convert a lead to a client/applicant by offering the relevant content at the right moment. That “right moment” is often triggered by certain events or lack thereof and can be automated for a big part. Think about a candidate that opens your Job Alert for the second time, and clicks through to your vacancy, but always stops short of filling in the applicant form. Given the clicks, there’s a fair chance the candidate is open to something new. A personal moment of contact with a recruiter can make a difference in such moments. With our integrations, these leads can be labeled as a pre-match with a certain lead score in Carerix. This way, you can easily follow up on them.

Profile Enrichment

In your application form, you will include as few fields as possible to create a lower threshold for application. However, besides a CV, you do need a bit more information to know whether you want to introduce someone to one of your clients. With Carerix, you can digitally enrich a candidate profile, after receiving their general details. Details on how many hours someone would want to work, for example, or their availability, specific technical knowledge, or language skills.

Triggers in Carerix

With Triggers you can configure your automation in Carerix.
These Triggers work based on an if-this-then-this principle so you can build your own assistant.

A few commonly used Triggers:

  • Send emails automatically for approval according to the GDPR-guidelines, like a birthday email or onboarding activities.
  • Automatically create reminders when you haven’t had contact with a candidate or contact for, say, two months
  • Create an activity to call a candidate that has started a new job 1 week ago and receive reminders when a job ends within the month.
  • Check expiring documents like a VCA or passport
  • Check the status of a candidate is automatically adjusted when they have a new job
  • Automate sending vacancies with Job alerts

Communication

Emails, WhatsApp’s, and text messages can personally be sent from Carerix but are oftentimes easy to automate.
Think about confirming an intake, sending out documents during the onboarding, sending a WhatsApp to wish someone good luck on their job interview or the start of a new job.

Front-office to Back-office

The feeling of an all-in-one system, but still able to choose from the best options?

Whether you use Akyla, AFAS, HelloFlex or Easyflex, we love to offer you the choices. We make sure that synchronization is possible, and that relevant information comes to you at the right time and is insightful.

Related (Partner) integrations

Bo Stevens

Omnichannel Communication

Your candidates and contacts have a preferred communication channel. Whether that’s through WhatsApp, text, email, or calls, they can always come to you. Communication is automatically logged in Carerix and is insightful for you and your colleagues.

All communication is streamlined

All communication with your candidates and contacts is automatically coupled to the right file, no matter the communication channel. This way, you have a complete overview of the moments of contacts there have been and might still need a follow up within your Carerix.

Email

With the integrated mail functionality in Carerix, you can receive and send your one-on-one messages easily, but you can also send out personalized bulk mails like a candidate or vacancy mailing.

Based on the email address, mails can be coupled to the right file without any manual actions. This way you automatically build a file with great insights for your team, without any extra steps. If you want, you can keep your Carerix mail in sync with Outlook or Gmail, for example.

WhatsApp

WhatsApp is probably part of your daily communication with clients and candidates.

When WhatsApp is used in Carerix, these messages (just like the emails) are instantly coupled to the right file. Besides, you can automatically ask for availability, send job alerts, and ask for permission for GDPR legislation in WhatsApp.

Text

The advantage of texting is that you don’t need permission from a party like WhatsApp to send your Bulk messages, and you easily reach a wider public. From Carerix you select a text to send, then you select a group of candidates you want to approach and select one of the templates.

VoIP

Calling through VoIP is generally cheaper than through a landline, and the advantage is that you can couple your VoIP system to Carerix. This way, you can immediately see who’s calling you through the number recognition, and you can open your file in Carerix directly.

Related Updates

Related (Partner) integrations