AVG/GDPR and Carerix

Carerix is the source of your personal data. That’s why we want to help you make your system as compliant as possible. It’s important to know that you can never automatize your process around data protection completely. There will always be an element you are responsible for, like checking and cleaning up your data If there is no permission to save it.

Carerix offers an extensive set of supportive functions to comply with GDPR-legislation.

Automize GDPR process with triggers in Carerix

Want to automatically send a reminder to a colleague or directly to a candidate? Automatically adjust the legal basis through an action like: ‘start placement’ or ‘edit the candidate’s status’. With triggers you can regulate your process. Triggers make the whole process around the request for permission and the extension of it a lot easier. Triggers can also be used to simplify the reviewing aspect of your GDPR process.

Examples of triggers

In case of event:

• GDPR: Legal basis date has been expired since…
• GDPR Legal basis date expires in…
• GDPR: Legal basis candidate has been changed to…

Actions:

• GDPR: Adjust the status of legal basis to…
• GDPR: Send out an email with the request of expanding the legal basis
• GDPR: Date legal basis has been set to the current date (today)

Personal data without legal ground, what now?

When your candidates or contacts in your database haven’t given permission, it’s important to delete them from your system. When you delete candidates and contacts, all activities around this person disappear too. In your Carerix system it’s possible to save these details but delete all other data traceable to this person. In Carerix this is called: Anonymizing.

Monitoring

By automizing the approval flow, you can simplify the monitoring. Build in a trigger that warns you or your colleagues to act. Working with filters, view these each week to keep your data clean, after which you automatically archive your candidates and contacts by anonymizing them.

Carerix for Temp Recruitment:

Search, Source and Talent Pools

Your clients request speed, and often work with multiple agencies at once. The fastest route to success is to utilize your own database. With the advanced search technology in Carerix, you will always find the most fitting candidate, whether that’s based on keywords in a
resume, specific skills, or education. With Assistant Matching, potential matches are offered to you on a silver platter. Besides, you can make optimal use of your database by actively building and managing Talent pools. Have a good candidate available? Then you want them to look no further, because you have all the options they need. Utilize all search functionalities to look for a suitable employer in your database or import vacancies through the integration with Jobdigger.

Communication

In the temporary workforce industry, there’s a relatively high turnover in employees. You wouldn’t want the important information to disappear when a colleague leaves. All communication through WhatsApp, Email and text with candidates and contacts are
automatically merged to the right file in Carerix, no matter the communication channel. This way, you have a complete overview over the moments of contact between you or your colleagues and the candidate, and you’re always informed on the contents.

Dashboards and reports

With Carerix you have access to clear dashboards and reports you can use to make analyses. Think about insights on the Time to Hire, or which channels yield the best candidates for you. We also offer the possibility to add multiple data sources to your BI Tool.

All-In-One or Number-One-In-All

Whether we book a vacation, or start looking for a new TV, we are used to doing extensive research to make the best decision. At Carerix we are embracing the best-of-breed strategy, so that you can use the Carerix platform with access to all the interesting tools on the market. Whether it’s about a Marketing Automation software, multi posting, BI-tooling or a payroll software, you make the decision, and we will make sure to provide you with an integration that will benefit you.

Corporate Recruitment Suite

Search and Source

As a corporate recruiter, you seduce candidates to apply to your vacancy, and you want to take anything you can from the database you built. The candidates in your database are of great value, you want to take anything you can from it and not miss any opportunities.
Besides, you’re actively sourcing candidates through LinkedIn, for example, which you easily draw into your Carerix. With the advanced search technology in Carerix, you will always find the most fitting candidate, whether that’s based on keywords in a resume, specific skills, or education. With Assistant Matching, potential matches are offered to you on a silver platter.

Communication

All communication through WhatsApp, email and text with candidates and contacts is automatically saved to the right file in Carerix, no matter the communication channel. This way, you will have a complete overview ot the moments of contact between you or your
colleagues and the candidate, and you are always up to speed on the contents of the last moment of contact.

Dashboards and reports

With Carerix you have access to clear dashboards and reports which you can use to make analyses. Think about insights on the Time to Hire, or which channels yield the best candidates for you. We also offer the possibility to add multiple data sources to your BI Tool.

Suppliers

As a corporate recruiter, you will receive candidates through different channels. Your career website, sourcing, colleagues and often through recruitment agencies. The latter will usually send you multiple candidates at once, and while you are chasing your hiring manager, they are chasing you for feedback. With the supplier’s portal you can structurally send out vacancies to agencies of your choice, and you will receive candidates in the same way, directly into Carerix. You can invite candidates or reject them, and the agency
you collaborate with also gains insight in the process.

Campus Recruitment and Talentpools

Are you also recruiting trainees and starters for hard-to-fill vacancies? Then Campus Recruitment and building talent pools can be of help to you. Carerix offers different possibilities for building landing pages, managing talent pools, and synchronizing candidates
with a marketing automation tool.

Onboarding and HR Software

Use the possibilities for Onboarding like digital signatures and insight into documents through our portals or couple your HR Software.

Marketing

Marketing automation software helps you convert a lead to a client/applicant by offering the relevant content at the right moment. That “right moment” is often triggered by certain events or lack thereof and can be automated for a big part. Think about a candidate that opens your Job Alert for the second time, and clicks through to your vacancy, but always stops short of filling in the applicant form. Given the clicks, there’s a fair chance the candidate is open to something new. A personal moment of contact with a recruiter can make a difference in such moments. With our integrations, these leads can be labeled as a pre-match with a certain lead score in Carerix. This way, you can easily follow up on them.

Profile Enrichment

In your application form, you will include as few fields as possible to create a lower threshold for application. However, besides a CV, you do need a bit more information to know whether you want to introduce someone to one of your clients. With Carerix, you can digitally enrich a candidate profile, after receiving their general details. Details on how many hours someone would want to work, for example, or their availability, specific technical knowledge, or language skills.

Communication

Emails, WhatsApp’s, and text messages can personally be sent from Carerix but are oftentimes easy to automate.
Think about confirming an intake, sending out documents during the onboarding, sending a WhatsApp to wish someone good luck on their job interview or the start of a new job.

Front-office to Back-office

The feeling of an all-in-one system, but still able to choose from the best options?

Whether you use Akyla, AFAS, HelloFlex or Easyflex, we love to offer you the choices. We make sure that synchronization is possible, and that relevant information comes to you at the right time and is insightful.